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Privacy Policy
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Application of the Terms of Use
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Article 1
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This Privacy Policy is part of the Terms of Use, and the Terms of Use apply to everything stated in the Private Policy.
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Purposes of Collection and Use of Personal Information
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Article 2
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- TJF requests personal information about Members in order to provide the Services on this website.
- TJF uses the personal information obtained in either one or more of the following ways:
| (1) | to verify Member's identity; |
| (2) | in the administration of the Services; |
| (3) | to provide services (but not limited to the Services) that TJF judges to be beneficial to Members; |
| (4) | to notify Members regarding the items above by email, post, or telephone; |
| (5) | to conduct questionnaire surveys and analyses to improve the quality of the Services; |
| (6) | to notify Members by email, post, or telephone regarding matters that can have significant effects on the operation of the Services (including but not limited to major changes in the content of the Services and their temporary suspension); |
| (7) | to notify by email, post, or telephone in order to receive Member's consent regarding the handling of their personal information. |
- TJF may deposit the personal information of Members with TJF-designated third parties, including organizations which TJF contracts tasks to or collaborates in its work with.
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Changes in Registered Information
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Article 3
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TJF may make changes in registered personal information, limited to such items as postal addresses and other information (e.g., postal codes and names of municipalities) altered by administrative and other authorities, which if left uncorrected, might hinder the smooth operation of the items above.
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Sharing and Provision of Personal Information
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Article 4
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TJF will not give out Member's personal information to a third party, except in the following cases:
- when it is impossible to identify specific individuals because of the manner in which aggregate information and analytical results are disclosed or presented to said third parties;
- when Members expressly agree on disclosure or use of their personal information;
- when it is considered necessary to disclose or use personal information in order to provide Members with services they wish to receive;
- when TJF-designated third parties require Members’ personal information for the purpose of providing the Services (these third parties will not be able to use TJF-provided personal information beyond the scope required to provide the Services);
- when information regarding the Services and related matters is sent to Members;
- when disclosure is requested by the court, public prosecutors office, police or equivalent public agencies;
- when disclosure is judged necessary in order to protect the rights and property of TJF, Members, and third parties as well as the Services;
- in the case of emergency in which a person's life, person, property, etc. are in imminent danger.
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Use of Cookies
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Article 5
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To facilitate the more convenient use of the functions provided by the Services, TJF may save your information as cookies on your computer. This makes it possible for you, for example, to avoid inputting your user ID during future visits to the site or to have the previously selected language automatically displayed the next time you visit. By adjusting web browser settings, Members can save all the cookies, display warnings when cookies are installed, or refuse to accept cookies. Cookies do not affect Member's computers in any other way.
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Protection by Technical/Institutional Management
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Article 6
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- Member's personal information is protected with a password. Each Member alone knows his or her member account password, and knowing the password each Member can confirm or make changes in personal information. Members are prohibited, therefore, to disclose their passwords to third parties. TJF advises Members, after finishing and logging out of the site, to quit their web browser. Members should be sure to follow that procedure especially when using a computer shared with other persons or when accessing the site via a public computer to avoid the risk of having personal information acquired by another person.
- For this site, the number of staff members handling personal information is minimized and those in charge are thoroughly educated to strictly abide by law concerning personal information so that any leakage of information by a staff member can be prevented in advance. After checking laws and regulations to be observed and making sure if staff members in charge follow them, if any problem were found, legal procedures and corrective action would be taken.
- TJF is committed to protecting the security of personal information, and takes preventive measures to protect Member personal information from unauthorized access, loss, destruction, alteration, leakage, etc. If any problem is found, TJF will take legal procedures and corrective action as deemed necessary.
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Possession and Discard of Personal Information
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Article 7
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As long as Members receive the Services, their personal information will be kept at this site and be used to provide the Services. If Members either delete their IDs (email addresses) following the procedure of access, correction, and deletion of personal information, or submit a notice of withdrawal, their personal information stored there will be irretrievably deleted from the database. When TJF expels a Member, however, that Member's personal information will be stored during the period of provision of the Services.
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Access to, Correction, or Deletion of Personal Information
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Article 8
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Members may ask that their personal information be shown to them or deleted at any time. If they wish to do so, they should notify TJF accordingly. TJF, after confirming their identity, will disclose, correct, or delete their personal information within a reasonable period of time.
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IP Address Use
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Article 9
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TJF uses Member's IP address recorded in the log mainly for the following purposes. (An IP address specifies the channels of user access but does not identify the individual user.)
- To determine the cause of a problem that has occurred on the server and resolve it.
- In the administration of the site.
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Links to Other Sites
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Article 10
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This site may contain links to other websites. TJF is not responsible for the privacy policy and treatment of personal information of such websites.
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